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This online guide will take you through the publishing, editing, and promotion process with the Strategic Studies Institute (SSI) of the U.S. Army War College (USAWC). SSI has a small, but highly effective publishing team; consequently, it is very important that you follow the steps outlined in this guide to expedite the publishing of your manuscript. The following lists identify the publication process, the items that you must provide to initiate the publication process, and what you can expect from SSI’s publication team to ensure a timely, accurate, and well-promoted finished product.
Each year the Strategic Studies Institute (SSI) publishes a large number of studies, conference reports, and book-length volumes on a spectrum of issues central to U.S. national security. While SSI analysts write the majority of these publications, many external authors contribute to our study program as well.
Publication by SSI assures authors that their analyses will reach key Army and Department of Defense (DoD) leaders and the global defense intellectual and strategy community. On many occasions, SSI publications have directly affected U.S. policy, military strategy, or military doctrine, and often are quoted in major publications like the New York Times or The Washington Post. They have led to invitations to brief senior leaders and testify in Congress. In addition to the hardcopy publications that are distributed to military leaders, defense policymakers, universities, journalists, and analysts around the world, the full text of SSI studies is available on our website, which attracts thousands of hits per month. SSI publications often are used as required reading in the military educational system and in civilian colleges and universities.
Generally, SSI studies are longer and more comprehensive than a journal article. While there is no set length, the average SSI study is 40–60 double-spaced typewritten pages, with substantial documentation. The most important criteria are quality of analysis, clarity of expression, and relevance to Army and DoD leaders. Manuscripts that are purely theoretical, political, or historical, or which do not link the author’s analysis to current issues and decisions facing Army and DoD leaders, are not appropriate for SSI. Not all SSI studies end with policy or program recommendations for Army and DoD leaders, but many do.
Manuscripts submitted to SSI should be in clear, direct, jargon-free prose. Authors should keep the use of acronyms, passive voice, and other distractors to a minimum. SSI will not publish manuscripts written in a style that is not appropriate for the busy policymakers and leaders who form the core of the Institute’s audience.
Manuscripts which the author would like SSI to publish without remuneration should be directed to SSI’s Director of Research, Dr. Antulio Echevarria. Authors who seek remuneration must work within SSI’s External Research Associates Program (ERAP). This entails submission of a proposal to the Carlisle Barracks Contracting Officer. Information on the ERAP can be found on SSI’s website. ERAP proposals are considered by a Review Board. Special consideration is given to those which focus on key Army issues and which supplement SSI’s expertise. If the Board elects to support a proposal, the Carlisle Barracks Contracting Officer develops a contract with the author.
Once a manuscript is submitted, the Director of Research, in conjunction with the experts in SSI, will assess it and provide a recommendation to me as to whether it should be published as is, published after revision, or not published. While every effort is made to do this as quickly as possible, the process may take as long as 8 weeks. This applies to both manuscripts prepared under an ERAP contract and those which are not.
Once a manuscript is accepted, our small but highly effective Publications Office will edit the work and prepare it for printing and electronic publishing. SSI seeks to provide all our contributors with the most efficient editing and publication process possible, even as our output grows.
This process moves much more quickly if manuscripts are formatted and submitted according to this Guide. It provides authors the publication requirements and standard “rules” we use in editing, in order to answer your questions in advance and to speed the time from final draft to publication.
If you are an External Research Associate Program (ERAP) Author, see item P.
You must submit via email the following items to ensure timely and accurate publication of your manuscript
First, seek approval to submit your manuscript by sending a CV and abstract of your manuscrupt to Dr. Antulio Echevarria, the SSI acting Director of Publications. If your abstract is selected for publishing, you will then submit your correctly formatted and fully documented final version of the manuscript in accordance with the SSI style and editing tab in this online guide to him.
Double-space the manuscript text; use left margin justified only (right margin will be ragged). Use standard top and bottom, right and left margins of 1 inch.
All manuscripts should be in standard text, 12 point, Microsoft Word (no Macintosh), with endnotes rather than footnotes. Endnotes should be produced using the software function, not typed in using superscript reference numbers.
Colin Gray: “Out of the Wilderness: Prime-time for Strategic Culture,” Comparative Strategy, Vol. 26, No. 1, January-February 2007, pp. 1-20.
Subsequent references should read: Gray, p. 389.
If more than one article by an author is cited, subsequent references include the article’s title: Gray, “Out of the Wilderness,” p. 393.
Same source as previous endnote but different page: Ibid., p. 133.
Same source, same page: Ibid.
Articles within edited book:
Mary Kaldor, “Elaborating the ‘New War’ Thesis,” in Isabelle Duyvesteyn and Jan Angstrom, eds., Rethinking the Nature of War, London: Frank Cass, 2005, pp. 210-224.
Ross Laidlaw, Attila: The Scourge of God, Edinburgh: Polygon, 2007.
Caryn Hollis, “Partnering for Hemispheric Security,” paper presented at the Queen’s University-U.S. Army War College conference, “Wars Without Borders,” Kingston, Ontario, Canada, June 17-19, 2008.
U.S. Congress, “Is There a Human Rights Double Standard? U.S. policy towards Saudi Arabia, Iran, and Uzbekistan,” Hearing before the Subcommittee on International Organizations, Human Rights, and Oversight of the Committee on Foreign Affairs, House of Representatives, 110th Cong., 1st sess., June 14, 2007, Washington, DC: U.S. Government Printing Office, 2007, pp. 17-31.
Nina M. Serafino, “The Global Peace Operations Initiative: Background and Issues for Congress,” CRS Report for Congress, February 8, 2006.
Jim Nichol, Central Asia’s Security: Issues and Implications for U.S. Interests, RL–30294, Washington, DC: CongressionalResearch Service, January 29, 2008.
Department of Defense:
Department of Defense, Quadrennial Defense Review, Washington, DC: U.S. Government Printing Office, February 6, 2006, p. 28.
Headquarters, Department of the Army, Field Manual3-24, Counterinsurgency, Washington, DC: U.S. Government Printing Office,December 2006.
Robert M. Gates, Secretary of Defense, “Association of the United States Army Speech,” Washington, DC, October 10, 2007.
U.S. Secretary of State Condoleezza Rice, Interview with Sergei Buntman, Ekho Moskvy, May 15, 2007.
Interview conducted by the author with a British officer at Upavon, Director General of Doctrine and Development, June 2003. (above style used if anonymity requested)
Sophia Kishkovsky, “Georgia is Warned By Russia Against Plans to Join NATO,” New York Times, June 7, 2008, p. 8.
Robert O. Blake Jr., “U.S. India-Relations: The Making of a Comprehensive Relationship,” Speech at the U.S. Army War College, Carlisle Barracks, PA, August 23, 2004.
Phil Williams, From the New Middle Ages to a New Dark Age: The Decline of the State and U.S. Strategy, Carlisle, PA: Strategic Studies Institute, U.S. Army War College, June 2008.
Paul I. Bernstein, John P. Caves, Jr., and John F. Reichart, The Future Nuclear Landscape, Washington, DC, Center for the Study of Weapons of Mass Destruction, National Defense University, Fort Lesley J. McNair, 2007, pp. 26-27.
Stephen J. Cimbala, The New Nuclear Disorder,Unpublished Manuscript, 2008, pp. 1-3.
Barrack Obama, “Towards a Nuclear Free World,” available from www.barackobama.com/issues/foreignpolicy/, accessed on July 20, 2008.
(Do not use hyperlink function. It is not necessary to use http://).
SSI strives for high readership, but our primary mission is targeted readership to those that have a direct impact on public policy. Something as simple as an email address to a relevant point-of-contact could be a critical connection. Our secondary mission is to maximize exposure within government, military, academia, and media. If you have any broad or targeted ideas for exposure within one of these audiences to assist with our primary or secondary mission, please let us know during the beginning of the publishing process.
As part of our regular publishing process, we evaluate the need for additional in house promotional activities beyond our normal baseline activities. All activities require a significant amount of time from the author. If you, as an SSI author, are interested, please let us know during the early stages of the publishing process. The types of activities range from media exposure, targeted blog/online journal interviews, a webconference, a video featuring a Q&A session, or a book release event. We have a number of other internal programs that we implement for studies that address a particular set of issues. We will contact you in this case.