Attendee Administrative Information

1. General Information:

We have made a number of changes to conference administration this year in order to comply with a new the Army Directive on Conferences. We have done our best to keep things as simple as possible while staying within the letter and intent of the new rules. However, paying for food and drink has become somewhat complicated. Please contact us at (717) 245-4073 with any questions or difficulties.

1. The biggest change is that we have de-coupled conference registration from food and beverages. There will be no conference fee. Registration is free and open to the public.
2. Most USAWC Strategy Conference events (key note address, panel discussions) will be in Bliss Hall and are free and open to the public.
3. Some USAWC Strategy Conference events (reception, banquet, lunches) will be in the Letort View Community Center and require reservations.
4. The beverages and snacks normally available on the Bliss Hall Patio during breaks will also require reservations.
5. Conference attendees who would like to make food and beverage reservations should contact Melanie Ramos by phone at (717) 245 - 3537) or email , Melanie.Ramos@US.Army.MIL to make reservations.
6. Whether you call or e-mail Melanie, you will have three options; Making reservations for day one events, day two events, or all three days events. The total cost of all Strategy Conference social events will be $80. Reservations with Melanie close at noon Monday 9 April.
   1. Day one events: Cost $0 (must make reservations)
      
      Reception with Commandant's welcome at Letort View Community Center on 10 April at 18:00 (6 pm). This event is free, however it does require a reservation since seating is limited.
   2. Day two events: Cost $51
      
      Coffee and other refreshments on the Bliss Hall Patio during breaks
      Lunch at the LVCC on 11 April
      The Banquet with speaker at LVCC on 11 April.
   3. Day three events: Cost $29
      
      Coffee and other refreshments on the Bliss Hall Patio during breaks
      Lunch at the LVCC on 12 April
   Please note that the cost of food and beverages charged by MWR/LVCC are covered by the per diem allowance for persons traveling to the conference. Travelers on government orders should not claim a separate conference fee. Please also note that the cost of food and beverages are not reimbursable for government employees who are not on travel orders.
7. While there is no requirement to utilize the food and beverage services provided LVCC, please be aware that are no other convenient places to get coffee, snacks or lunch without missing conference events.

2. Check-in: During check-in, you will receive a conference program containing the final conference agenda, biographical sketches of panelists/speakers, shuttle bus schedule and information about the U.S. Army War College (USAWC) and Carlisle Barracks. Also included in the packet is your name tag. Please wear the name tag at all functions. It will admit you to the conference sites and grant you access to the cafeteria on the first floor of Root Hall.

3. Housing: Carlisle Barracks is conveniently located within a short distance from numerous hotels and motels. To facilitate travel between the hotels below and the conference, we supply a shuttle service while the conference is in session, April 10-12. We have rooms blocked at the following locations for you to call and reserve.

These hotels are booked; check for cancellations.
Comfort Suites Carlisle: (717) 960-1000
Hampton Inn: (717) 240-0200
This hotel has availability:
Best Western: 717-243-6200

Reservations for blocked rooms need to be made no later than March 1; after that date, the hotels will release these rooms to the general public. There is no on-post billeting available.

4. Transportation:

A. Transportation to and from Conference: Transportation to and from the hotels reserved for the conference will be provided prior to and following all scheduled conference events. Because of limited parking at Carlisle Barracks, it is highly recommended that all attendees use this service. A bus schedule from the hotels is provided in the administrative packet upon your arrival. View directions to the Army War College and hotels.

B. Transportation is not provided until the reception on Tuesday evening. This means that you are responsible for transportation during the day for check-in.

5. Security: You must present photo identification when entering Carlisle Barracks. If driving, be prepared to show driver's license, vehicle registration and proof of insurance. Due to heightened security, your vehicle may be inspected. Drivers without a Common Access Card (CAC) must enter post through the Claremont Road Gate.

6. Appropriate Conference Attire:

During all conference sessions the dress is Class B military service uniform or civilian coat and tie and comparable attire for ladies. For the reception, casual dress (sports shirt, open collar) and comparable dress for ladies is the preferred attire. Dress for the banquet is civilian coat and tie for gentlemen and comparable attire for ladies.

7. Administrative Support.

The Strategic Studies Institute staff will provide administrative support throughout the conference. During all panel sessions, the staff will be located in the foyer of Bliss Hall to assist participants with their requirements. At all other times during normal business hours, the staff will be located in Building 632 or may be contacted by calling 717-245-3133.

8. Outgoing Faxes.

Outgoing faxes can be sent by the SSI Staff.

9. Laptop Computers.

Use of laptop computers is authorized in Bliss Hall during the conference. We have reserved an area in the rear of the auditorium for those people who need to take notes on their laptop computers during the conference.

10. Strategic Studies Institute Points of Contact.

Academic Engagement Office
(717) 245-3133, or send an email

For a complete listing of Strategic Studies Institute personnel, consult the Directory of Specialists .

11. Late-Breaking Changes.

Be sure to periodically check the conference website for updates. http://www.strategicstudiesinstitute.army.mil/conf.

12. Foreign Nationals and Representatives of a Foreign Interest.

Foreign nationals who are employed by a foreign government must have applied to the Department of the Army Foreign Visits Office through the Defense Attaché's Office at the local U.S. Embassy pursuant to attending the conference. The visit request must have been submitted at least 30 days prior to the date of this conference. Foreign nationals who are not employed by a foreign government can pursue normal procedures to access the United States. All Foreign Nationals, regardless of foreign government employment, must contact us announcing their intention to attend the event. They must also present their passports to gain entrance to the Carlisle Barracks.